01
Supplier directory with rates
Hotels, cab operators, local partners, consolidators and activity providers, each with contracted rates, validity dates, payment terms and bank details.
NOW AT: SUPPLIER LEDGERFLIGHT TP 404GATE D4
SUPPLIER LEDGER
Supplier Ledger
Know what you owe, to whom, and by when.
Hotels, transport operators, local partners and airline consolidators in one ledger. Every due is tied to a booking, so partial payments, balances and refunds reconcile without a spreadsheet.
- DUE 14 OCTBEACH RESORT · GOA₹48,000 BALANCEDUE TODAY
- DUE 16 OCTVALLEY CABS · SRINAGAR₹22,500 ADVANCEPAID
- DUE 18 OCTBALI DMC$1,240 BALANCEPART PAID
- DUE 21 OCTHOUSEBOAT · ALLEPPEY₹16,000 FULLSCHEDULED
- DUE 09 OCTHERITAGE HOTEL · JAIPUR₹31,200 BALANCEOVERDUE
GATE D4 · On screen
See it the way your team will.
Overdue dues sit at the top in red until they are paid or rescheduled.
Supplier dues · next 14 days
Overdue 1Due this week 6Part paid 3Settled
| Supplier | Booking | Due date | Amount | Paid | Status |
|---|---|---|---|---|---|
| Heritage hotel, Jaipur | BK-2390 | 09 Oct | ₹31,200 | ₹0 | Overdue |
| Beach resort, Goa | BK-2402 | 14 Oct | ₹48,000 | ₹0 | Due today |
| Valley cabs, Srinagar | BK-2411 | 16 Oct | ₹22,500 | ₹22,500 | Paid |
| Bali DMC | BK-2418 | 18 Oct | $1,240 | $600 | Part paid |
| Houseboat, Alleppey | BK-2421 | 21 Oct | ₹16,000 | ₹0 | Scheduled |
Capabilities
What Supplier Ledger handles.
02
Dues created from bookings
Confirming a service creates its dues automatically from the supplier's terms: advance on confirmation, balance a set number of days before check-in.
03
Partial payments recorded
Log each payment with mode, reference and date. The balance updates on the due, the booking and the supplier statement at once.
04
Reconciliation per booking
Customer money received against supplier money paid, booking by booking. The difference is your realised margin, not an estimate.
05
Delay Red for anything late
Overdue dues and unpaid customer balances turn red on the board and appear in the daily summary sent to owners.
06
Customer payment links
Collect advances and balances with payment links from licensed payment partners. Money goes to your agency's own account, and receipts post to the booking.
Route map
A rupee's route through the ledger
- CONFIRM
Service confirmed
Dues created from the supplier's payment terms.
- ADVANCE
Advance paid
Logged with mode and reference.
- BALANCE
Balance paid
Reminded before the due date, not after.
- MATCH
Reconciled
Matched against customer receipts for the booking.
- CLOSE
Booking settled
Final margin locked for reports.
Passenger manifest
What the ledger tracks
Built for the way travel money actually moves: in parts, in advance, and across currencies.
See which fare class includes it- DUES
- Advance, balance and full-payment dues with dates per service
- PAYMENTS
- Bank transfer, UPI, card or cash, with reference numbers
- CURRENCIES
- Rupee and foreign-currency dues with the rate used on the day
- REFUNDS
- Supplier refunds and cancellation charges against the booking
- STATEMENTS
- Per supplier, exportable for your accounts team
- MARGIN
- Realised margin per booking, per agent and per destination
Information desk
Common questions about Supplier Ledger.
Q01Can it read our existing Excel of hotel rates?
A
Yes. Import your rate sheets with seasons, room categories and meal plans. Travelopedic maps the columns once and keeps the format for future uploads.
Q02Do payments to suppliers go through Travelopedic?
A
No. You pay suppliers from your own bank as usual and record the payment. Travelopedic keeps the ledger accurate and tells you what is due.
Q03How are foreign-currency dues handled?
A
Record the due in the supplier's currency. When you pay, enter the rate used, and the rupee cost on the booking updates to the actual amount.
Q04Can our accountant get statements?
A
Yes. Export supplier statements and payment registers in Excel, filtered by date, supplier or branch.
BOARDING PASS · TEST FLIGHTTP 014
Your agency is next on the board.
FROMSpreadsheets and chats
TOOne board
DURATION14 DAYS
FARE$0.00
- Import leads and supplier rates from Excel
- Draft your first AI itinerary on day one
- Bring your whole team into the trial